Welcome to the
Hampshire Registry of Deeds
Established 1662
This site enables you to interact electronically with the Hampshire Registry of Deeds. Here you can find answers to your questions, access services and forms and more.
QUICK INFO
Registry holidays
Monday, April 21, 2025 The Registry will be CLOSED in observance of Patriots’ Day. We will be reopen on Tuesday April 22nd for normal business hours.
Monday, May 26, 2025 the Registry will be CLOSED in observance of Memorial Day. We will reopen on Tuesday, May 27th for normal business hours.
Thank You.
MARY OLBERDING
Register of Deeds
Homestead Protections
Homestead Q&A Brochures
in English (PDF)
in Spanish (PDF)
in Brazilian Portuguese (PDF)
Declaration of Homestead for Homes Owned by Natural Persons Form (PDF)
Declaration of Homestead for Homes Owned by Trustee(s) Form (PDF)
cities & towns served
Amherst | Belchertown | Chesterfield | Cummington | Easthampton | Goshen | Granby | Hadley | Hatfield | Huntington | Middlefield | Northampton | Pelham | Plainfield | South Hadley | Southampton | Ware | Westhampton | Williamsburg | Worthington
OUR REGIsTRY
Register’s bio
Hampshire Register of Deeds, Mary Olberding is currently serving her second term having been first elected in 2012. She has served on the Executive Committee of the Registers and Assistant Registers of Deeds Association for six years including three as President of the Association. She has also served on the Technology, Legislative and the Deeds Indexing Standards Committees.
Since her term began in 2013, the Register has increased the efficiency and accessibility of the office by implementing electronic recording, digitizing the card catalog, updated the deeds indexing standards and back indexed records to the 1920’s. This website is another effort to continuously improve the service at the Hampshire Registry of Deeds.
Register Olberding graduated from Xavier University in her native Cincinnati, Ohio with a B.A. in History. She holds an M.A. in Human Resource Management from Emmanuel College in Boston, finishing first in her graduating class in 1994. She worked as a Human Resources Manager before caring for her three children full-time at home.
Prior to serving as Register, Mary was active in her town of Belchertown where she served on the Finance Committee for four years. In her spare time, she works to advance opportunities for women in leadership.
Protect your home
Sign up for our newly released Consumer Notification Service
The Hampshire County Registry of Deeds is proud to offer a free notification tool, which alerts homeowners by email when a new document is recorded in their name. If you own real estate in Hampshire County, use the link below to create an account, and then register up to 3 properties.
Customer service is our top priority at the Hampshire County Registry of Deeds. If you believe a document has been recorded fraudulently in your name, please contact us at (413) 584-3637, and one of our customer service specialists will look up the record for you. All victims of fraud should contact local law enforcement authorities.
Please use the button below to sign up for the service OR scan the QR code with your mobile device and follow the instructions.
Consumer Alerts
National Grid Scam
We have been notified of instances where individuals claiming to represent National Grid are contacting customers by phone, insisting on immediate payment for their utility bills.
Additionally, they are pressuring customers to make over-the-phone payments for the replacement of old meters with new smart meters. These callers threaten customers with service termination within hours if immediate phone payment is not completed.
Copies are FREE!
There are companies offering to provide homeowners a Certified Copy of their deed for a cost of $83.00.
Please Take Note: You can print a FREE copy of your deed from our website or contact our Customer Service Department by calling (413) 584-3637 or by Email
Coming to the registry
In-Person
Customers coming into the Registry are permitted to record documents in-person at the counter.
Recorded Land documents, once recorded, will be returned by mail.
Registered Land documents, once recorded, will be retained at the Registry.
Recordings By Mail
Documents may be submitted by mail or overnight delivery. Packages that are mailed or overnighted must include documents, check, and self-addressed stamped envelope.
Recorded Land documents, once recorded, will be returned by mail.
Registered Land documents, once recorded, will be retained at the Registry
E- Recording
Information on e-recording (a service available to attorneys and title companies) and a list of 3rd party vendors, is available Here.
Fedex/UPS/Couriers
The Registry will only accept delivery of packages addressed to the Registry.
The Registry will refuse packages addressed to a third party in care of the Registry.
All FEDEX packages sent to the Registry should NOT specify “adult signature required (ASR)”. Any packages specifying “adult signature required (ASR)” will be returned to sender.
All “Direct Signature Required (DSR)”, “No Signature Required (NSR)” packages WILL be accepted.
Forms of Payment
Cash or checks payable to Commonwealth of Massachusetts are accepted.
Research
Research hours at the Registry are Monday through Friday, 8 AM to 4 PM except holidays.
All recorded documents can be found online at masslandrecords.com. Search instructions can be found Here.
“Both-Ways” Recordings
(Registered and Recorded Land) – requires separate checks for each department.
Plans with Documents
Documents should be included in the plans tube.
Notary Service
There are no notary services at the Registry.
Copies of Documents and Plans
All record documents are available on masslandrecords.com.
Certified copies of documents may be requested in-person, by mail or email.
Certified Copy Request Form can be found Here.
Documents requested by email must be picked up at the Registry when ready.
Fee for certified copies of documents is $1.00 per page.
Fee for certified copies of registered land certificates of title is $5.00 per certificate.
Copies of documents are available at no charge on masslandrecords.com.
Customer Service
For customer service requests please call (413) 584-3637 or email [email protected]
Get Directions
Hampshire Registry of Deeds
60 Railroad Ave
Northampton, MA 01060
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