{"id":3926,"date":"2019-08-27T08:24:40","date_gmt":"2019-08-27T12:24:40","guid":{"rendered":"http:\/\/massrods.com\/berkshirenorth\/?page_id=3926"},"modified":"2025-01-21T12:01:19","modified_gmt":"2025-01-21T17:01:19","slug":"recording-requirements","status":"publish","type":"page","link":"https:\/\/massrods.com\/berkshirenorth\/recording-requirements\/","title":{"rendered":"Recording Requirements"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text css=&#8221;&#8221;]<\/p>\n<h3>Document Checklist<\/h3>\n<p><i class=\"fa fa-file-pdf-o \" ><\/i> <a href=\"https:\/\/massrods.com\/berkshiresouth\/wp-content\/uploads\/sites\/9\/2019\/08\/RequirementChecklistforDocumentRecording.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Document checklist<\/a><\/p>\n<h3>Documents Standards and Forms<\/h3>\n<p style=\"font-style: inherit; font-weight: inherit;\"><i class=\"fa fa-file-pdf-o \" ><\/i> \u00a0<a href=\"https:\/\/massrods.com\/berkshirenorth\/wp-content\/uploads\/sites\/7\/2025\/01\/2025-Mass-Deed-Index-Standards.pdf\" target=\"_blank\" rel=\"noopener\">Massachusetts Deed Indexing Standards &#8211; January 2025<\/a> (PDF)<\/p>\n<p style=\"font-style: inherit; font-weight: inherit;\">The Registry of Deeds currently accepts documents presented in person, through the mail or electronic format. Each format has unique requirements. Please select the manner by which you intend to record your document.<\/p>\n<h3 style=\"font-style: inherit;\">Presented in Person<\/h3>\n<p style=\"font-style: inherit; font-weight: inherit;\"><strong style=\"font-style: inherit;\">As of January 1, 2008, all documents presented for recording must meet the following requirements:<\/strong><\/p>\n<ul>\n<li>Be on white paper of sufficient weight to reproduce in registry scanners<\/li>\n<li>All documents and attachments must be on paper that is no larger than 8.5 inches by 14 inches<\/li>\n<li>Printing shall be on one side only; double-sided pages will not be accepted<\/li>\n<li>Documents that contain printing, writing or other markings must be sufficiently dark in appearance to be legibly reproduced on standard registry scanners<\/li>\n<li>Margins on all sides of all document pages must be of sufficient size to be legibly reproduced on standard registry scanners<\/li>\n<li>The first page of all document pages must contain a \u201crecording information area\u201d in the upper right-hand corner measuring three inches from the top edge of the document and three inches from the right edge of the document that is free from all writing or printing<\/li>\n<li>If the document does not contain a \u201crecording information area\u201d, an official registry Document Cover Sheet must be attached<\/li>\n<li>Document must be signed with an original signature and notarized if required. Signers\u2019 and notaries\u2019 names must be printed under the signature. Notary expiration date is required<\/li>\n<li>Do not put social security numbers or personal identification numbers on any recorded document<\/li>\n<li>Do not highlight any document text<\/li>\n<li>If a document refers to an attached exhibit, ensure the exhibit is included and place all exhibits and addenda at the end of the document. Reduced Registry of Deeds descriptions as attachments are not acceptable<\/li>\n<li>Unit deed plans must be legible. Reproducible copies made from floor plans will be rejected if they are not in compliance<\/li>\n<li>Clip all multiple page documents. (Do not staple checks or letters to the document\/s)<\/li>\n<li>Telephone numbers and addresses must be on all checks. Document recording fees must be in the exact amount and total due should be paid with one check or cash. No personal checks shall exceed $200.00 and identification must be presented<\/li>\n<li>No more than 10 documents shall be accepted for recording at one time<\/li>\n<\/ul>\n<h3 style=\"font-style: inherit;\">Mailed<\/h3>\n<p style=\"font-style: inherit; font-weight: inherit;\"><strong style=\"font-style: inherit;\">As of January 1, 2008, all documents mailed in for recording must meet the following requirements:<\/strong><\/p>\n<ul>\n<li>Be on white paper of sufficient weight to reproduce in registry scanners<\/li>\n<li>All documents and attachments must be on paper that is no larger than 8.5 inches by 14 inches<\/li>\n<li>Printing shall be on one side only; double-sided pages will not be accepted<\/li>\n<li>Documents that contain printing, writing or other markings must be sufficiently dark in appearance to be legibly reproduced on standard registry scanners<\/li>\n<li>Margins on all sides of all document pages must be of sufficient size to be legibly reproduced on standard registry scanners<\/li>\n<li>The first page of all document pages must contain a \u201crecording information area\u201d in the upper right-hand corner measuring three inches from the top edge of the document and three inches from the right edge of the document that is free from all writing or printing<\/li>\n<li>If the document does not contain a \u201crecording information area\u201d, an official registry Document Cover Sheet must be attached<\/li>\n<li>Documents must be signed with an original signature and notarized if required. Signers\u2019 and notaries\u2019 names must be printed under the signature. Notary expiration date is required<\/li>\n<li>Return name and address must be placed on the front of the first page of each document<\/li>\n<li>Do not put social security numbers or personal identification numbers on any recorded document<\/li>\n<li>Property address must be put in the left margin for mortgages, deeds, mortgage discharges, and death certificates unless address appears on the first page<\/li>\n<li>Do not highlight any document text<\/li>\n<li>If a document refers to an attached exhibit, ensure the exhibit is included and place all exhibits and addenda at the end of the document. Reduced Registry of Deeds descriptions as attachments are not acceptable<\/li>\n<li>Unit deed plans must be legible. Reproducible copies made from floor plans will be rejected if they are not in compliance<\/li>\n<li>Clip all multiple page documents. (Do not staple checks or letters to the document\/s)<\/li>\n<li>Telephone numbers and addresses must be on all checks. Document recording fees must be in the exact amount and total due should be paid with one check or cash. No personal checks shall exceed $200.00 and identification must be presented<\/li>\n<li>A self-addressed, stamped envelope must be included with the documents.<\/li>\n<\/ul>\n<h3 style=\"font-style: inherit;\">eRecording<\/h3>\n<p style=\"font-style: inherit; font-weight: inherit;\">All Recorded Land documents that meet the recording standards of the Registry may be recorded electronically.<br \/>\n<strong style=\"font-style: inherit;\">** Registered Land (Land Court) documents cannot be filed electronically at the present time **<\/strong><\/p>\n<p>[\/vc_column_text][vc_message message_box_style=&#8221;solid-icon&#8221; message_box_color=&#8221;black&#8221;]Also, please be aware that the Registry of Deeds has the right to refuse a document if it does not meet the standards or statutory requirements. <i class=\"fa fa-external-link \" ><\/i>\u00a0<a href=\"http:\/\/www.mass.gov\/legis\/laws\/mgl\/36-12a.htm\" target=\"_blank\" rel=\"noopener noreferrer\">Massachusetts General Laws Chapter 36 Section 12a<\/a>\u00a0Please make all checks payable to the Commonwealth of Massachusetts.[\/vc_message][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text css=&#8221;&#8221;] Document Checklist Document checklist Documents Standards and Forms \u00a0Massachusetts Deed Indexing Standards &#8211; January 2025 (PDF) The Registry of Deeds currently accepts documents presented in person, through the mail or electronic format. Each format has unique requirements. Please select the manner by which you intend to record your document. Presented in Person As<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-3926","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/massrods.com\/berkshirenorth\/wp-json\/wp\/v2\/pages\/3926","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/massrods.com\/berkshirenorth\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/massrods.com\/berkshirenorth\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/massrods.com\/berkshirenorth\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/massrods.com\/berkshirenorth\/wp-json\/wp\/v2\/comments?post=3926"}],"version-history":[{"count":1,"href":"https:\/\/massrods.com\/berkshirenorth\/wp-json\/wp\/v2\/pages\/3926\/revisions"}],"predecessor-version":[{"id":4656,"href":"https:\/\/massrods.com\/berkshirenorth\/wp-json\/wp\/v2\/pages\/3926\/revisions\/4656"}],"wp:attachment":[{"href":"https:\/\/massrods.com\/berkshirenorth\/wp-json\/wp\/v2\/media?parent=3926"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}